Instructions for Chairs / Moderators and Speakers

For Chairs / Moderators

  • Please arrive 15 minutes before the start of your session and take the designated chairs’ / moderators’ standby seat.
  • Chairs / Moderators are requested to remain within the time allotted for the session and each presentation.

 

For all Speakers

1. Conflict of Interest (COI)

Disclosure of conflict of interest
A disclosure of conflict of interest* slide must be included in your PowerPoint presentation. The disclosure slide should be displayed and read to the audience at the beginning of your lecture.

*A conflict of interest is any situation in which a speaker or immediate family members have interests, which may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, however they should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organizational interests and gifts.

2. Withdrawal Policy

Modifications to the presentation type, session, date, or time are not permitted. Presenters who are unable to deliver their presentation must formally withdraw or obtain prior approval from the organizer.

 

Guideline for Speaker Presentation

1. Things to be aware of before your presentation and data preparation

All presentations are to be done digitally with computers and LED projectors. The Organizer will provide the projector and computer for the presentation. The aspect ratio is 16:9.

Only Windows PCs are available at the presentation room. Please make your presentation on a Windows PowerPoint and save the data on a USB flash drive. If using Macintosh PowerPoint to create your presentation, please bring your own laptop.

2. Regards to PC Data Registration

Please submit your presentation material at the Speakers Ready Room at least 30 minutes prior to your presentation.

After registration, please confirm that all data operates adequately with the AV technicians.

The AV technicians will then take the data and copy it to the server. The copied data will be sent to the presentation room and be on standby for your presentation. Please enter the room and be seated at the chairs marked “Next Speaker” 15 minutes prior to your presentation. After the conference, the Organizer will take responsibility to delete all received files.

If bringing in your own laptop, please go to the PC Center to verify that the file operates properly, then go to the AV technician’s desk located inside the presentation room, at least 15 minutes before your presentation is scheduled. After your presentation, please take your laptop back from the AV technicians.

Some precautions when bringing your personal laptop:

  • Please make sure to bring an AC adaptor.
  • The voltage is 220 volts and the frequency of electric current is 50 Hertz in Thailand. Thai electrical outlets commonly support Type A, B plugs. Please bring your plug adapter if needed.
  • If you bring your personal laptop, the presentation room will prepare an HDMI terminal, as the PC cable connector. Please bring a laptop that is compatible with this cable. If you do not have a PC that is compatible with this connector, please bring in your own PC cable connector.
  • Please make sure all screensavers, power saving settings, and password settings are turned off beforehand.
3. Session Schedule
  • Please make sure your presentation stays within the allotted time.
  • Each presentation room has an AV technician’s desk at the left side of the room and the staff here will assist in starting each presentation. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse or a pad. A monitor placed on the podium will display the same screen as the stage projector.